How we handle your data.

Last updated: May 2026

This notice explains how we collect, use and protect personal data when you visit charityquiz.co.uk or book a place at our charity quiz night.

Who we are

The data controller for this website and event is Lincolnshire Marketing, working in partnership with Guardian Angel Carers Lincoln & Newark to organise the event.

If you have any questions about this notice or how your data is handled, contact andy.smith@gacarers.co.uk.

What we collect

When you book a team or sponsor the event, we collect:

• Your name and the name of your team or business
• Your email address and phone number
• Payment information (handled directly by Stripe; we do not see or store full card details)
• Any additional information you provide on the booking form

When you visit the website, our hosting and form providers may automatically receive standard web log information such as your IP address, browser type, and the pages you visit.

Why we collect it

We use your information to:

• Process your booking and payment
• Send you confirmation, joining instructions, and event-related updates
• Display sponsor logos on this website and at the event (with your permission)
• Account for funds raised and report back on the event

The legal basis

We process your data on the basis of contract (delivering the event you've booked) and legitimate interests (running and promoting the event, and accounting for charitable donations).

Who we share it with

We use the following service providers to run the website and event:

• TomCRM (a white-label of GoHighLevel) — our customer relationship management system, where booking data is stored
• Stripe — for processing payments
• Vercel — for hosting this website
• Google Fonts — for displaying typography on this site

We do not sell your data, and we do not share it with third parties for marketing purposes.

Where the money goes

Payments are received into TSLTD Limited's Stripe account. After the event, the net amount raised will be paid to Alzheimer's Society.

How long we keep your data

We keep booking and payment records for a minimum of seven years to meet our accounting obligations. Marketing-related contact information will be deleted within 24 months of the event unless you've explicitly asked to stay in touch.

Your rights

Under UK GDPR, you have the right to:

• Request a copy of the personal data we hold about you
• Ask us to correct inaccurate data
• Ask us to delete your data (where we're not legally required to keep it)
• Object to or restrict how we use your data
• Lodge a complaint with the Information Commissioner's Office (ico.org.uk)

To exercise any of these rights, email andy.smith@gacarers.co.uk.

Cookies

This website uses minimal cookies. The booking forms (hosted on TomCRM) and the payment process (handled by Stripe) may set additional cookies when you interact with them. Please refer to their respective privacy policies for details.

Changes to this notice

We may update this notice from time to time. The "last updated" date at the top will reflect any changes.